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Thomas Jacks is a privately owned business based in Stratford-upon-Avon and is a trade only distributor of Night Vision, Thermal Imaging, Day Optics, Trail Cameras, Bags & Packs and Accessories.

Title: Purchasing and Shipping Co-Ordinator

Department: Operations

Reports to: Managing Director

Based at: Apex House, Timothy ' s Bridge Road, Stratford-upon-Avon, Warwickshire

Job Purpose: Handling all shipping related requirements (i.e. customs, licencing, compliance, etc), monitoring and reporting stock levels, maintaining key product information & assisting in product procurement.

Hours: Monday to Friday 09:30 - 17:30

Thomas Jacks is continuing to expand and we are looking for the right person to fulfil the newly created role of Purchasing and Shipping Co-Ordinator. Our products are imported and exported globally so experience of customs, licencing and compliance procedures is essential to be able to fulfil this role. You will be handling shipping related requirements as well as monitoring and reporting on stock levels, maintaining key product information and assisting in product procurement.

You will need to be a personable and proactive individual with excellent written and verbal communication skills that can work independently and within a team when necessary. You will have an analytical mindset, be willing to learn and be able to consistently perform under pressure to meet deadlines.

Diligence, conscientiousness and attention to detail are highly regarded qualities at Thomas Jacks and will be particularly important in this role.

If you ' re looking for a role that you can make your own and where you can make a difference in how this area of the business operates read on.

Job Description: Managing and completing all international import and export processes and procedures to ensure shipments arrive seamlessly while making certain we always remain compliant.

Chasing and checking all shipping related documents for accuracy and completeness, tracking product under special customs procedures such as temporary imports/exports (i.e. samples, faulty products, etc) or inward/outward processing to comply with deadlines or restrictions.

Applying for import and export licences where appropriate, ensuring we have the correct approvals for all controlled movements of goods and reporting to the relevant authorities where necessary. Monitoring stock levels and reporting real and potential requirements to relevant stakeholders.

Placing orders and communicating with suppliers, updating our systems with delivery dates and relevant supplier information such as pricing and product certification.

Communicating any perceived issues in the supply chain to minimise potential supply problems. Communicating with couriers and hauliers to maintain the best possible rates and service levels.

Determining the most appropriate shipment methods depending on the commodity, location, volume, or urgency of requirement and communicating this to suppliers. Chasing suppliers and service providers to ensure shipments are received as scheduled and all critical deadlines can be met.

Key Responsibilities:
  • Obtaining, processing, and creating documents and processes for imports and exports
  • Managing customs clearances
  • Co-ordinating and monitoring shipments
  • Liaising with couriers, freight companies and suppliers
  • Maintaining product master data including commodity codes, control list classifications, country of origin and tariff rates
  • Monitoring and maintaining stock levels
  • Placing orders with manufacturers, monitoring delivery schedules
  • Communicate any changes to relevant stakeholders

Personal Profile:
  • Strong verbal and written communication skills
  • Excellent attention to detail and accuracy
  • Good analytical ability
  • Excellent organisational skills
  • Able to work to deadlines and perform under pressure
  • Able to work independently or in a team
  • Willing to learn and improve

  • Experience of customs requirements and processes
  • Knowledge of shipping controls and regulations
  • Understanding of import and export licenses and procedures
  • Purchasing experience would be beneficial but is not essential
  • Strong IT skills
  • Ability to implement, improve and communicate operational processes
  • Experience of SAP B1 would be useful but is not essential

  • Bonus Scheme
  • Healthcare Plan
  • EMI Scheme
  • Further benefits discussed at interview stage

To apply for this position please email us an up-to-date CV & cover letter.